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Successfully Transfer Absence Balance a After Global Transfer

Streamline employee absence balance transfers during global transitions with Oracle HCM Cloud

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Successfully-Transfer-Absence-Balance-a-After-Global-Transfer
July 29, 2024

Successfully Transfer Absence Balance a After Global Transfer

Transferring an employee’s absence balance during a Global Transfer ensures continuity, fairness, and compliance with legal requirements. It keeps employees motivated, accurately reflects financial liabilities, and facilitates a smooth transition and quick adaptation to new roles while preserving productivity.

With Oracle HCM Cloud, you can now configure absence plans to allow balance transfers to a target plan, provided both the source and target plans belong to the same category. A new configuration option is now available within the Balance Disposition Rules section accessible from the Participation tab of the absence plan setup page. This includes a subsection called “On Transfer to New Legal Employer”.

 

Steps to Configure Absence Plan for Balance Transfers:

Navigate to Absence Plans:

  • Go to My Client Groups > Absences
  • Search and Open the Plan:
Absence-Administration-Page

Fig.1: Absence Administration Page

 

  • Go to Absence Definitions > Absene Plans > Search for the plan

 

Absence-Plan-Page

Fig.2: Absence Plan Page

 

Search-Absence-Plan

Fig.3: Search Absence Plan

 

  • Open the plan > Go to Participation > Expand On Transfer to New Legal Employer Subsection
  • Using the Transfer Balance To tab, we can allow balance transfer to the same plan or plan belonging to the same category.

 

Absence-Plan-Participation-Tab

Fig.4: Absence Plan Participation Tab

 

On-Transfer-to-New-Legal-Employer-Section

Fig.5: On Transfer to New Legal Employer Section

 

  • We can also maintain what happens to the carryover balance during the transfer. When we enable the option to transfer the balance to the same plan or plan category, multiple new checkboxes become editable which gives the option to maintain the Rollover balance, negative balance, and Retain Carryover Balance.

 

Transfer-Balance-Lookup

Fig.6: Transfer Balance Lookup

 

  • We can set different rules on limits as well:

1. Unlimited

2. Limited by a flat amount

3. Limited by formula

  • Each option gives access in such a way that we can handle the flat transfer or utilize a fast formula to reach the final goal.

 

Transfer-Rule-Lookup

Fig.7: Transfer Rule Lookup

 

Benefits:

  • Useful for both implementation and support projects
  • Ensures a smooth global transfer process
  • Gives confidence to clients by providing a reliable balance transfer solution.
  • Saves time and avoids errors due to manual migration of balance

 

The Bottom Line:

Ultimately, with its new features, Oracle HCM Cloud makes managing employee absence balances easier than ever, solving a long-standing issue. By following the simple steps mentioned, Oracle HCM Cloud consultants can effectively reduce manual errors and inefficiencies, boosting productivity. With Oracle HCM Cloud, organizations can smoothly navigate their digital transformation, focusing on efficiency, accuracy, and productivity.

 

Author: Sakshi Yadav, Oracle Cloud Consultant

Oracle HCM Cloud

Connect with us for Oracle HCM's End-to-End Implementation, Enhancement, Updates, and Support.

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