April 9, 2025
PeopleSoft Payable Time Dashboards - Revolutionizing Time and Labor Analytics
The Payable Time Insight Dashboard is designed for timekeepers and administrators who need to monitor payable time at a granular level. It provides multiple filters and visualizations that allow users to drill down into time-related data.

Key Features and Insights
1. Filters for Customizable Views
- Users can apply filters to focus on specific periods, departments, or time statuses, including date filters for pay periods or predefined timeframes (e.g., last 30 days, last 2 years), as well as Time Reporter Group and Payable Status filters to refine data by employee groups and payable time status.

Fig 1:
2. Needs Review Section: Identifying Potential Issues
This section highlights hours in different payroll statuses:
- Approved
- Needs Approval
- Denied
- Rejected Payroll
Example Scenario: If the payroll cycle has already started, but a high number of hours remain in “Approved” status, it could indicate that time has not been pulled into Payroll—prompting immediate attention.

Fig 2:
3. Quick Links for Fast Navigation
- Quick access to pending approvals and other relevant pages saves time for administrators.

Fig 3:
4. Payable Time Visualizations for Better Decision-Making
- Payable Time By Status – Displays hours categorized by approval status.
- Payable Status By Department – Helps identify departments with outstanding approvals or frequent denials.
- Exceptions and Exception Details – Alerts administrators to time entry errors or policy violations, with quick links for resolution.
5. Time Distribution & Category Drilldowns
- Payable Time By TRC (Time Reporting Code) Category – A double-donut chart visualizing work vs. non-work hours across different TRC categories.
- Premium Time Analysis – Filter by specific TRC categories like overtime or holiday pay for further insights.
- Work vs. Non-Work Time – Understand the distribution of productive vs. non-productive hours.

Fig 4:
6. Tracking Payable Time Over Time
- Payable Time Trend By Department – Displays total payable hours by department over the past year.
- Helps spot anomalies, such as sudden spikes or drops in hours worked, which may indicate staffing issues.

Fig 5:
7. Overtime Cost Analysis
- Payable Time Average Overtime Cost – Highlights overtime expenses by department over the past year.
- Identifies departments consistently paying high overtime, allowing management to adjust staffing levels and reduce unnecessary labor costs.

Fig 6:
Benefits of Using PeopleSoft Payable Time Dashboards
- Real-Time Decision Making: Access to current and accurate data enables quick identification and resolution of time and payroll issues.
- Improved Payroll Accuracy: By tracking approval statuses and identifying pending or rejected time entries, payroll errors are minimized.
- Enhanced Visibility: Departments and management gain clear visibility into time distribution, approval bottlenecks, and labor costs.
- Optimized Staffing Decisions: Overtime trends and workload fluctuations help managers make data-driven staffing and scheduling adjustments.
- Increased Efficiency: Quick links, filters, and visualizations reduce the time spent navigating multiple pages or generating reports manually
- Policy Compliance: Exception tracking helps ensure adherence to time reporting policies and catch violations early.
- Cost Control: Identifying and addressing unnecessary overtime or unapproved hours helps control labor expenses.
Bottom Line
The Payable Time Insight Dashboard transforms traditional time tracking into a strategic advantage. By offering deep visibility into time statuses, department-level insights, and overtime trends, it helps organizations proactively manage labor costs, improve compliance, and enhance decision-making across HR and payroll functions.
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Get in touch with Kovaion today to modernize your time and labor analytics with tailor-made solutions.
Author: Debasish Sundaray, Peoplesoft Associates Consultant.