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Discover how PeopleSoft HCM PUM 48 enhances Position Management, driving efficiency, automation, and strategic workforce planning. Explore key insights and new features for optimized HR operations.
Effective position management is key to building a strong organizational structure. With PeopleSoft HCM Update Image 48, Oracle introduces a robust Position Management Insights Dashboard, offering advanced tools and visualizations for managing positions efficiently. Let’s dive into how this update transforms position management for administrators.
The Position Management Insights dashboard is a powerful visualization tool designed to help administrators efficiently track and manage position data across the organization. It consolidates key insights into open positions, headcount, position requests, and their approval statuses, offering a one-stop-shop for administrators to view and act on position data according to security access.
To Access Navigate to: Workforce Administration (Homepage) > Position Management > Position Management Insights.
The dashboard offers a holistic view of all positions within the organization, categorizing them into:
Fig 1: Position Management Insights tile
Administrators can refine data using filters such as:
Additional filters can be added using the OpenSearch Index, allowing organizations to customize insights based on specific needs.
Fig 2: Filter Options in Position Management Insights dashboard
Leveraging real-time indexing, the dashboard ensures that administrators have access to the most current position data, enhancing the accuracy of insights and decisions. Its ability to highlight position requests awaiting approval. It allows HR to monitor all open requests, ensuring that approval workflows aren’t delayed, and providing the necessary visibility for decision-makers to act quickly.
The Position Management Insights dashboard also allows administrators to monitor the status of each position within the organization. Easily track pending approvals or requests requiring rework. HR can track whether a position is currently filled, vacant, or in the process of being updated or reviewed. Visual tools like pie charts help prioritize tasks, ensuring no request lingers beyond acceptable timelines.
Fig 3: Approval status of position request
The system identifies positions that lack an assigned reporting manager, ensuring that all roles have appropriate oversight and that no teams are left without leadership.
Fig 4: List of Position data
Headcount insights allow administrators to identify departments and titles with open headcount, helping address recruitment gaps and resource allocation efficiently. This feature allows HR teams to track how many positions are filled, how many are vacant, and how many are still pending approval. It’s an essential tool for managing workforce levels effectively.
Another useful feature of the Position Management Insights dashboard is the ability to view the historical changes made to a position over time. This can include changes in job titles, location, headcount, and other important details. By tracking these changes, HR can gain deeper insights into trends and workforce planning decisions, which can help with future resource allocation and strategy planning.
Position Management offers a variety of important benefits for recruiting teams and organizational leaders, including:
Additionally, it plays a vital role in:
To enable administrators to access the Position Management Insights Dashboard and visualizations, follow these essential steps:
1. Deploy the Position Data Index: The first step is to deploy the HC_POSITION_DATA_INDEX (Position Data Index), which forms the foundation for indexing position-related data.
Navigate to: People Tools > Search Framework > Search Admin Activity Guide > Administration > Deploy/Delete Object
Fig 5: Deploy search object
2. Build the Position Data Index Search Definition: Once deployed, the next step is to build the search definition for the Position Data Index to prepare it for data indexing.
Navigate to: People Tools > Search Framework > Search Admin Activity Guide > Administration > Schedule Search Index.
Note: Ensure that a full indexing process is run to complete the setup.
Fig 6: Schedule search index
3. Deploy the Dashboard and Tile: Deploy both the Position Management Insights Tile and the Position Management Insights Dashboard for users to access the insights.
Navigate to: People Tools > Search Framework > Administration > Deploy Insights Dashboard.
Note: Ensure the full index is successfully built before deploying the dashboard
4. Assign Access to HR Administrators: Grant access to the dashboard by assigning the HR Administrator role to the appropriate users. This role ensures access to position management visualizations and insights.
This streamlined setup ensures accurate, real-time insights into position management, empowering HR administrators to make data-driven decisions effectively.
The Position Management Insights Dashboard in HCM PUM 48 is a game-changer for organizations aiming to optimize position management. With real-time data, advanced visualizations, and actionable insights, it empowers administrators to align operations with organizational goals.
Author: Srimathi Thiyagarajan, Peoplesoft Associate Consultant
Connect with us for PeopleSoft End-to-End Implementation, Enhancement, Updates, and Support.
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