PeopleSoft FSCM Update Image 52 - Simplifying Workflows with Enterprise Service Automation Features

Discover the latest PeopleSoft FSCM Update Image 52, enhancing Enterprise Service Automation with streamlined workflows, improved efficiency, and smarter financial management. Explore key features now!

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PeopleSoft FSCM Update Image 52 - Simplifying Workflows with Enterprise Service Automation Features

March 21, 2025

PeopleSoft FSCM Update Image 52 - Simplifying Workflows with Enterprise Service Automation Features

This blog explores the two key updates introduced in PeopleSoft FSCM Update Image 52: the Automobile Mileage Favorites feature in Expenses, which simplifies mileage reporting for frequent travelers, and the Contract and Award Update Wizard in Grants, which streamlines bulk updates to contracts and awards for improved efficiency.

Scenario

Employees and administrators often deal with repetitive tasks that consume time and effort, such as filling out mileage expenses and updating contracts and grant information. PeopleSoft FSCM Update Image 52 introduces two key features—Automobile Mileage Favorites for Expenses and the Contract and Award Update Wizard for Grants—that make these tasks faster, easier, and more accurate.

Expenses: Automobile Mileage Favorites

With Automobile Mileage Favorites, employees can save frequently used locations and reuse them in expense reports, avoiding repetitive typing. The GPS distance calculation feature ensures accurate mileage entries, and the option to save round trips further simplifies the process.

Step-by-Step: Using the Automobile Mileage Favorites Feature on the Expense Entry Page

Here’s a step-by-step breakdown of how employees can use the Automobile Mileage Favorites feature on the expense entry page:

Step 1:

Navigate to the expense entry page in PeopleSoft and select the “Automobile Mileage” expense type.

Fig 1.1 Opening the Expense Entry Page

Step 2:

Enter the desired location in the Starting Point field. Click the Add to Favorites icon to save this location for future use.

Fig 1.2 Adding a Favorite Location

Step 3:

In the Add to Favorites window, enter a name for the location in the Favorite field (e.g., “Home” or “Client Office”).
Click the Add button to save your favorite location.

PeopleSoft FSCM Update Image 52 - Simplifying Workflows with Enterprise Service Automation Features - Fig 1.3 Naming & Adding the Favorite Location

Fig 1.3 Naming & Adding the Favorite Location

Step 4:

Click the View Favorites icon to access a list of all saved favorite locations. Select a favorite location from the list to auto-populate the Starting Point field.

Fig 1.4 Viewing Existing Favorites

Step 5:

After entering both the starting and destination locations, click the Calculate GPS Distance button. The system will calculate the mileage between the two locations for accurate expense reporting.

Fig 1.5 Calculating GPS Distance

Step 6:

Toggle the Round-Trip option to indicate a round trip. This saves the starting and ending points as a single round-trip entry for future use.

Fig 1.6 Saving as a Round Trip

These steps make it easy for employees to manage and reuse commonly traveled routes, saving time and improving the accuracy of mileage expense reports.

Business Benefits:

Time-Saving Mileage Reporting: The Automobile Mileage Favorites feature allows employees to store commonly traveled locations and quickly reuse them in expense reports, eliminating the need for repetitive data entry.
Improved Usability: Employees can quickly select saved locations and calculate distances, making expense reporting faster and more convenient.
Greater Accuracy and Transparency: GPS-calculated distances help employees avoid guesswork when reporting mileage, increasing accuracy.

Grants: Contract and Award Update Wizard

The Contract and Award Update Wizard allows administrators to update multiple contracts or grants at once using a simple four-step guide. Below is the step-by-step guide to using the Contract and Award Update Wizard in PeopleSoft Contracts and Grants: