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Explore the PeopleSoft FSCM 50 update, focusing on enhancements in Travel Authorization and Expense Management. Discover how these improvements streamline travel processes and simplify expense reporting for better financial control
From efficient template population to seamless credit card management, discover how FSCM 50 empowers users to streamline workflows, save time, and enhance overall productivity.
Expenses in PeopleSoft Financials and Supply Chain Management (FSCM) refer to the module and functionality that focuses on the management and processing of various types of expenses incurred by an organization.
This module is designed to streamline and automate the entire expense management process, from creating expense reports to reimbursement and accounting.
It helps in managing an organization’s expenses efficiently, ensuring proper reimbursement, compliance with policies, and accurate financial reporting.
It simplifies and automates the process of documenting, submitting, approving, and reimbursing various types of expenses incurred by employees.
With the latest update in PeopleSoft FSCM 50, managing travel authorizations has become more efficient than ever. The Fluid Travel Authorization page now offers new features to expedite the process – Populate from Template & Quick-Fill options added with the existing options – Accounting Default & Populate from Travel Authorization. Let’s dive deep into this blog, and how the Process works.
Fig 1.1 Travel Authorization Tile in Employee Self-Service
Fig 1.2 Creating a new Travel authorization request
Fig 1.3 Entering the basic information for Travel Authorization
Fig 1.4 Fluid Travel Authorization page – Populate from Template & Quick-Fill options
Fig 1.41 Selecting from a range of public or private templates
Fig 1.42 Flexibility to indicate one day or all days
Fig 1.5 Quick Fill option in Fluid Travel Authorization
Fig 1.51 Quick Fill option to select specific expense types for one day or all days
Both options streamline the authorization creation process, saving time and effort of the user.
In addition to travel authorization enhancements, PeopleSoft Expenses now introduces the Shared Credit Card feature for My Wallet.
With the Shared Credit Card Feature, Users can associate shared credit card users with a card owner and number. This facilitates collaborative expense management, allowing multiple users to access and manage charges made on a shared credit card.
With the Load External Data Sources, once charges are made on the credit card and submitted to the credit card company, users can load the credit card data into the system using the Load External Data Sources page. This ensures that all transactions are accurately recorded within PeopleSoft.
The integration of shared credit card charges into expense reporting further simplifies the process. Here’s how it works:
Fig 1.6 Selecting Expenses Tile in Employee Self-Service
Step 2: At the Wallet Entry Page, both the credit card owner and shared credit card users can view shared credit card charges within their respective Wallet Entry pages.
Shared charges are conveniently indicated by a blue icon, making them easy to identify.
Fig 1.7 Wallet Entry Page for Credit Card Owner
Fig 1.71 Wallet Entry Page for Shared Credit Card User
Step 3: To create Expense Report, both the users can select one or more shared credit card charges and seamlessly create an expense report.
Fig 1.8 Shared Credit Card User – Creating Expense Report for Shared Credit Card Charges
Fig 1.81 Shared Credit Card User – Creating Expense Report for Shared Credit Card Charges
Step 4: Once submitted, the selected charges are removed from both the shared credit card user’s and the credit card owner’s wallets, ensuring accurate expense tracking.
Fig 1.9 My Wallet Entries – for Shared Credit Card User
Fig 1.91 My Wallet Entries – for Credit Card Owner
The Bottom Line
The latest PeopleSoft PUM Update FSCM 50 brings significant enhancements to travel authorization and expense management processes. With features like Populate from Template, Quick Fill, and the Shared Credit Card feature, users can streamline workflows, improve collaboration, and ensure accurate expense tracking.
Author: Nandhini Devi Raman, Oracle PeopleSoft Consultant
Connect with us for PeopleSoft End-to-End Implementation, Enhancement, Updates, and Support.
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