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With the use of Electronic Signatures, critical documents can be conveniently signed online by the required parties, thus saving time and cost.
With the use of Electronic Signatures, critical documents can be conveniently signed online by the required parties, thus saving time and cost.
We are currently witnessing a drastic shift in how companies can make their employees productive during the pandemic situation where the work cannot be carried out in traditional ways and the remote working culture has set in. In this perspective, carrying out document processing with the help of e-signatures saves a lot of effort.
As of today, various documents are printed, signed manually and stored. This leads to a loss of productivity and traceability of documents. There is a dire need to run our business processes in a fast-paced manner yet systematically. Hence we need to automate document processing end to end and the key part is getting the documents digitally signed by the relevant parties.
Oracle HCM Cloud offers an automated functionality to capture native eSignatures from stakeholders for Checklist Tasks. Ranging from Onboarding formalities, day-to-day business activities, to Off boarding formalities, document processing remains a constant need.
Below are some of the documents that require acknowledgements and signatures:
Using Oracle HCM Cloud’s enhanced electronic signature functionality, Checklist Tasks can be created and allocated along with the document to be electronically signed. The respective stakeholder to whom the Checklist Task is allocated may view the document, eSign the same and mark the completion of the task.
Fig: Task Setup
Fig: Report Path construction
BI Publisher report path + Optional parameters (parameter name = {parameter value})
Use the prefix “?” before the first parameter followed by “&” before additional parameters.
Fig: Supported Parameters
Fig: Sample Data
Fig: Create a Report with the required RTF Template
When the configured Checklist is allocated to a person, the mentioned Report is tagged along with the respective Checklist Task to be E-Signed.
Fig: Open Assigned Task
Fig: Provide E-Signature
Fig: View Completed Checklists
Fig: Post completion of Checklist Task, E-Signature cannot be edited/deleted
Fig: Document Records
Fig: E-Signed Document flows to Document Records as a PDF attachment
Fig: Download E-Signed Document
Author: Mithila Sriram, Oracle Cloud Team
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