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Streamline employee onboarding with the Employee Joining Dashboard! A one-stop solution for new hires to complete essential tasks seamlessly—salary structure, tax declaration, benefits selection, and more. Enhance efficiency, transparency, and employee experience with a single-click navigation.
In today’s fast-paced business environment, streamlining employee onboarding is crucial for both efficiency and employee satisfaction. We are excited to introduce the Employee Joining Dashboard, designed to simplify and enhance the onboarding experience. By consolidating various important tasks and processes, this dashboard serves as a one-stop solution for new hires to complete essential steps quickly and efficiently.
In this blog, we’ll walk you through the features of this dashboard, which is made up of a navigation collection that’s mapped to a tile for easy access. Let’s dive into the different components and how this tool supports the onboarding journey.
The Employee Joining Dashboard was developed with the idea of simplifying onboarding into a seamless experience. Instead of asking employees to jump between different pages and portals, this dashboard provides one centralized location to complete all essential onboarding tasks. It includes the following eight pages, each designed to address a key element of the onboarding process:
Fig: Employee Joining Dashboard
The first step in any employee’s journey is understanding their compensation. The Salary Structure page allows employees to review their pay structure, including their base salary, bonuses, and any other financial components. Having this information readily available ensures transparency and sets clear expectations for the new hire’s earnings, helping avoid confusion later on.
Example: “John Doe has reviewed his salary structure and is now aware of his salary breakdown, including allowances and deductions. This page makes it easier for employees to validate the details without needing to ask HR.”
For employees to make informed tax-saving decisions, it is crucial that they complete their Tax Investment Declaration. This page provides employees with the option to declare their investments or savings that will be considered for tax deductions, such as insurance policies or retirement savings. Ensuring this step is completed helps HR teams with accurate tax planning and makes tax filing easier for employees later.
Example: “Mary Smith declared her PPF and EPF contributions through the dashboard, ensuring she gets the correct deductions when calculating her tax liabilities.”
Many benefits, such as health insurance or family-related leave, are dependent on the number and details of the employee’s dependents. The Dependents Updation page allows employees to add or modify details about their spouse, children, or other dependents. This ensures that the company’s benefits package is customized based on the individual’s family situation.
Example: “Peter Johnson updated his dependents on the dashboard, ensuring his children are covered under the company’s health insurance plan.”
To ensure beneficiaries are identified for various benefits, the Nomination Addition page allows employees to nominate family members or other individuals to receive benefits in the case of unforeseen circumstances. This is especially important for retirement benefits, insurance, or gratuity payouts.
Example: “Laura Lee nominated her sister as her beneficiary for life insurance, ensuring the process is handled in advance.”
One of the most important onboarding steps is the selection of employee benefits, ranging from health insurance to retirement plans. The Benefits page gives employees a clear view of the options available and allows them to choose packages that suit their personal and family needs. HR teams can easily track who has selected what benefits, making it simpler to manage company-wide benefits enrollment.
Example: “David Brown selected a premium health insurance plan from the options available on the dashboard. This step ensures he has the coverage he needs while also enabling HR to maintain accurate records.”
Every organization requires certain legal or policy-based declarations from its employees. The Mandatory Declaration page ensures that employees acknowledge and submit any declarations required by law or company policy. This could include agreeing to the company’s code of conduct, nondisclosure agreements, or health and safety commitments.
Example: “Jessica White completed her mandatory compliance declaration, ensuring she is in full alignment with company policies from day one.”
New employees often need identification cards or business cards to carry out their daily activities. The ID Card / Business Card Request page streamlines this process by allowing employees to request these items directly from the dashboard. The HR or admin team can then process these requests in a timely manner, ensuring that new employees have their necessary credentials.
Example: “James Black easily requested his ID and business cards through the dashboard, saving time and eliminating the need for manual submission.”
The My Profile page serves as the central hub where employees can view and update their personal information. This could include contact details, emergency contacts, and any other relevant data that needs to be kept up to date. It’s essential for both employees and HR to have this information correct from the start to avoid any future confusion.
Example: “Sophia Green updated her address and emergency contact details through the dashboard, ensuring the company has her most current information on file.”
The Employee Joining Dashboard is mapped to a user-friendly tile, making it accessible with just a single click from the employee’s main homepage. The tile is clearly labeled “Employee Joining Dashboard” and is easy to identify, allowing employees to quickly access the dashboard without unnecessary navigation. This feature ensures that employees don’t waste time searching for the necessary resources and can jump straight into completing their onboarding tasks.
The Employee Joining Dashboard is more than just a tool for HR efficiency—it is a key element in enhancing the overall employee experience. By centralizing essential tasks, we remove the need for new hires to sift through various systems and paperwork. With everything in one place, employees can complete tasks faster, allowing them to feel settled and focused on their roles more quickly.
For HR teams, this dashboard reduces the administrative workload. Instead of managing multiple documents and manually tracking the status of each employee’s progress, HR professionals can easily monitor completion status through the dashboard. This centralized approach ensures that every necessary step is completed in the right order and at the right time.
The Employee Joining Dashboard doesn’t just benefit new employees—it significantly improves efficiency for HR teams as well. By consolidating multiple onboarding tasks into one place, HR teams save time previously spent on managing fragmented forms, multiple emails, and follow-ups.
Moreover, the dashboard provides valuable data that helps HR track and ensure compliance at each step of the onboarding process. You can see who has completed which tasks and easily spot if there are any gaps or missing information. This allows for quicker resolution of any issues, leading to a smoother onboarding process overall.
The Employee Joining Dashboard has transformed the way we handle employee onboarding. With easy access to all essential onboarding tasks, new employees can feel more confident and prepared on their first day. Meanwhile, HR teams benefit from streamlined processes, greater efficiency, and real-time tracking of onboarding progress.
Ultimately, this dashboard reflects our commitment to ensuring that new employees have the best possible start at the company, and we’re excited to continue refining this tool to further improve the onboarding experience for everyone involved.
Author: Nandakumar Ramkumar, Associate Consultant
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